Kickback platform Costing

Job costing that does itself.

Costing pulls vendor invoices in from anywhere — Sherwin-Williams sync, Home Depot Pro and Lowe's Pro email ingest, forwarded PDFs — matches each one to the right job, and posts it to your CRM with a single keystroke.

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costing.nowkickback.com/matching
Invoice Inbox 755
Jobs
SYNC
CRM Accounts
Vendors
DATA INTEGRITY
Duplicates
Zero-cost items
Unlinked items
Invoice Inbox 755
SW
22405
(no P/O)
$45.32
Apr 23
SW
21668
(no P/O)
$7.87
Apr 23
SW
31071
SHOP · Christopher H. ✓
$255.66
Apr 22
THD
F8294
12025030318
$418.20
Apr 22
L
907314
CARTER CT · Larry B. ✓
$258.49
Apr 22
SW
94426
(no P/O)
$63.96
Apr 21
SW
22405
(no P/O)
$45.32
Apr 23
Matching suggestions
1–3 select · Enter confirm
1
Laura M.
123 Main Street, Richmond, VA · Apr 16 – Apr 22
WITHIN JOB DATES
2025-04-0123
2
Rachelle B.
123 Main Street, Richmond, VA · Apr 20 – Apr 21
WITHIN JOB DATES
2025-04-0128
3
Tiffany S.
123 Main Street, Richmond, VA · Apr 27
WITHIN JOB DATES
2025-04-0131
S
Search for a job
None of these right? Find by job #, customer, or address.
O
Mark as overhead
Not a job expense. Stays in the system, off the queue.
Integrated with the vendors you already use
HOW COSTING WORKS

Three steps from receipt to job costing.

Connect your CRM and your supplier accounts to the platform once. Costing watches for new invoices, suggests where they belong, and lets you confirm with a single keystroke.

01

Invoices arrive on their own.

Invoices can come from anywhere — vendor portals, email receipts, forwarded PDFs, or direct integrations. Costing pulls in PDFs, line items, and totals automatically, so nothing gets re-typed.

02

Costing suggests the matching job.

We rank likely matches using the signals on each invoice and across your job data — names, dates, locations, references, and historical patterns. The best options rise to the top so approvals stay fast.

03

Confirm and Costing posts it.

Pick a line item or create one, hit Enter. The cost is posted to the matched job, the receipt PDF is attached, and your job-costing report stays accurate.

KEYBOARD-DRIVEN MATCHING

Clear an invoice every five seconds.

The whole inbox runs on the keyboard. J/K through the queue, 1–3 to pick a suggested job, Enter to confirm. Hard ones go to Search. Junk goes to Overhead or Ignore. Built for the office manager who'd rather get their Saturday back.

  • Vendor coverage today — Sherwin-Williams (live API sync), Home Depot Pro & Lowe's Pro (email ingest with PDF attachment).
  • Smart suggestions that read the P/O field, the customer name on the receipt, and active job dates. Most invoices match in one click.
  • Pushed straight to your CRM — cost item posted, receipt PDF attached to the job, and job-costing reports that finally add up.
  • Data-integrity guards — spot duplicate invoices, jobs with no cost items yet, and zero-cost line items waiting on a receipt.
Try Costing free
JOBS · HEALTH
Costing sanity check
Total jobs
403
active across all CRM accounts
Missing cost items
94
no costs recorded on the job yet
Unlinked invoices
5
matched to a job but not a line item
Unmatched line items
266
cost items with no invoice attached
COSTING · HOURLY SYNC
New invoices land in your inbox automatically. Job costing in your CRM catches up without anyone re-typing a single line.
RISK-FREE CATCH-UP OFFER

More than a month behind on job costing?

Get caught up on the Kickback platform in under an hour — or your first month is free. Connect your CRM and supplier accounts in under five minutes, and we’ll run your first sync with you live.

Try Costing free Book a 15-min demo

Still behind after onboarding? Your first month is free.